Every effort has been made to make the pssRecruit interface as intuitive as possible for recruiters and clients. Most routine administrative functions are accomplished by using the application's administrative interface. The administrative interface is accessed by pointing your browser to the pssRecruit application with ?-admin appended onto the end of the URL. On a Windows system this can be done by setting up a desktop shortcut by entering http://YourDomainName/cgi-bin/pssRecruit/pssRecruit.exe?-admin in the Command Line box of the Create Shortcut Wizard.

Upon accessing the administrative interface the initial display in your web browser is the login screen. Continue access by entering your login name and password and click on the 'Login' button. Passwords and user names are case sensitive (i.e. Password is different than password and recruiter1 is not the same user as Recruiter1). After gaining access to the system, the Choose an Action screen will appear. On this screen you can choose to perform any of the following actions.

• Create a posting. Select this option and click on the 'Go' button to add a job description to the system. The Add a Job description screen presents a group of entry boxes. Most of these are self explanatory. There are a few things to keep in mind when creating job postings.
  • Job ID. This field is the job reference number that will be seen by the client when listing positions for a discipline. The job reference number will be displayed to the client the same way it is entered here. The Job ID must be a unique name and may NOT contain any of these special characters
    ~`!@#$%^&*()+=}{]{\|/
    If the Job ID already exists in the system the save function will fail.
  • Date posted. Today's date will appear here. You can change it if necessary.
  • Discipline is the Position category. Select from the drop-down list the appropriate discipline for the position being posted.
  • Job Title. self-explanatory
  • Location. self-explanatory
  • Job Description. Enter the description of the job being posted. User Tip: You can paste text into this field from other applications. For example, if you have the job description available in an MS Word document, you can highlight it in MSWord - copy - and paste it into this form field.
  • Expertise. self-explanatory
  • Salary range. self-explanatory
  • Years of Experience. self-explanatory
  • Degree. self-explanatory
  • Contact will already be filled in with your email address. This is the email address to which clients will submit questions or requests concerning the job posting.
  
  When all the fields are filled in click on the Save This Posting button to complete the process. You will receive a message that the job posting has been saved. You can continue with a new action by selecting from the drop down list again.
• Delete a posting. Select this option and click on the 'Go' button to delete a job description from the system. On the subsequent screen select the job posting you want to delete and click on the DeletePost button. You will receive a confirmation message that the job posting has been deleted. Note that normal recruiter can only delete postingsthat they have posted. You cannot delete postings added by other recruiters unless you have admin privileges.
• Modify a posting. Select this option and click on the 'Go' button to modify a job description on the system. The subsequent screen allows you to select the job posting to modify from a drop down list. Select the desired job posting and click on the ModifyJob button. The appropriate modify job description screen will appear with the editable entry boxes.

  NOTE:If an admin user modifies another's posting, the admin user becomes the 'owner' of the posting. The original poster will not be able to change it. This is a security feature of pssRecruit that provides a clean audit trail. This behavior makes it so that one cannot surreptitiously change another's postings.

  • Job ID. Not editable
  • Date posted. self-explanatory
  • Discipline is the Position category. Select from the drop-down list the appropriate discipline for the position being posted.
  • Job Title. self explanatory
  • Location. self-explanatory
  • Job Description. Enter or edit the existing description of the job posted. User Tip: You can paste text into this field from other applications. For example, if you have the job description available in an MS Word document you can highlight it in MSWord - copy - and paste it into this form field.
  • Expertise. self-explanatory
  • Salary range. self-explanatory
  • Years of Experience. self-explanatory
  • Degree. self-explanatory
  • Contact will be already filled in with your email address. This is the email address to which clients will submit questions or requests concerning the job posting.
  When all the fields are filled in click on the Save This Posting button to complete the process. You will receive a message that the job posting has been saved.
• There are two types of recruiter accounts; The normal recruiter can add job postings and modify or delete only job postings that she has posted. The recruiter with 'Admin' access has privileges to perform these tasks:
  • can add or delete users
  • can add, modify or delete any job posting
• Add a new user. Select this option and click on the 'Go' button to add a new user to the system. On the subsequent screen enter the new user name, the password, and the email address of the new user. Select the Yes button beside the Admin Access option if you want the new recruiter to have privileged administrative access. See more on passwords, below. Then click on the AddUser button; you will receive a confirmation message that the new user has been added, along with a list of the current user accounts.
• Delete a user. Select this option and click on the 'Go' button to delete a user from the system. On the subsequent screen select the user you want to delete from the drop down list, and click the DeleteUser button. You will receive a confirmation message that the selected user name has been deleted along with a list of the current users. Only admin users can delete users from the system.
• Logout. The logout function will close the current browser window. It is a good practice to logout with this function to cancel the logon permissions that were established with your current browser session. Feasibly, an unauthorized user could access the system if you leave your workstation unattended with the same browser session open.
• More on passwords... Passwords are irretrievable. Users must remember their passwords because no administrator can reconstruct it or look it up once it is entered in the system. If someone does loose the password, an admin user can delete the user, then re-establish the user with the same name and a new password to restore access to the associated job postings.